Utilities For Microsoft Outlook - Making Operations Smoother

People always try to get new and more advance products. They want to utilize their money in latest high quality products which can make them ahead from others. In this fast running life no one has enough time and they have lot of work to do in that same specified time. People have to attend their office, meetings, marriages and many more things, where every second is important. So to manage these kinds of situation, you always need a personal Management tool. Microsoft understood this situation and come up with a personal information manager named as Microsoft Outlook. Outlook is a part of Microsoft Office Suite.

Microsoft Outlook is mainly known as an e-mail application but it also has features which are very interesting and helpful in managing the time. Features like Calendar, Contact Manager, Journal, Notes, Task Manager, journal and Web browsing utility. It is used as stand-alone application but after adding to Microsoft Exchange Server and Microsoft Office Share-Point Server you can get enhanced features for multiple users in an organization. Microsoft Outlook uses the PST file format. It means that everything which you save in to the outlook is saved in to .pst files. E-mails, Attachments like audio/video/data files, calendar entries to remember all the important dates and anniversaries, personal notes, tasks for the day or in coming future, i.e. everything is saved in to the .pst files. If by any means these .pst files get corrupted, then you can lose all the data which are saved in to the .pst files.

2GB size limit is the biggest fault of outlook. Once the size of outlook PST file goes near about 2GB then the chances of corruption increase and once it crosses the 2GB size, it is automatically corrupted. One solution for this problem is that you Split the Large(less than 2GB PST) file in to small PST Files whose size is allocated according to your choice. As an example, split the 1.9GB (1945.6MB) file in to 3 files of 600 MB, 700MB and 645.6MB. This way you can manage things easily. But one thing comes in mind, how to split the files. Microsoft Outlook has not any PST file Split utility and you need to use any third party PST Splitting Software. The PST Splitting Software split PST files, so that they are easily manageable.

There is one more issue which is related to the security of the file. If any unauthorized user access your computer and read the outlook PST files which are confidential then it might results as a great loss. Microsoft outlook has one solution for it as form of password system. You can set the password on the PST files so that even if anyone access your system can not access the PST files. It is good but managing passwords for each PST file is tough and if you forget any one password then you can not access the password protected files again. One way to solve the problem is PST password Recovery which is another utility to recover the passwords of the password protected PST files. So you don't need to care about the passwords because the PST password recovery software is there for you.

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