Outlook Address Book security

Wednesday, April 30, 2008

The Microsoft Outlook Address Book is guarded programmatically. This helps to prevent another program from automatically accessing your Address Book or Contacts list or from sending messages on your behalf without your permission. It is very useful to allow some programs (like Microsoft ActiveSync® or Palm Desktop Support and Computer Support )to access your contact information so that you can synchronize your personal digital assistant (PDA). However, a virus or other malicious program file can use the same functionality to propagate itself. If a program attempts to access your Address Book, a warning appears on screen.

This message appears if a program tries to access your Address Book. In general, you cannot prevent this caution from appearing. However, check with your synchronization software vendor to see if recent updates to the vendor's software include interacting with Outlook in a trusted manner. This message is not displayed when Outlook interacts with trusted synchronization software.

  • Unless you clicked a command or started a program that is expected to interact with Outlook Address Book information or if you are just not sure, click No.
  • If you clicked a command or started a program that is expected to interact with Outlook Address Book information, select the Allow access for check box, and then specify the amount of time you grant access for.

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Microsoft Outlook security features

Sunday, April 27, 2008

Microsoft Outlook is designed to help protect your computer from viruses and junk e-mail messages. The following information focuses on the virus protection features in Outlook.

Macro security

Outlook itself cannot detect whether a virus is present. Macro viruses are spread through attachments, not the e-mail message itself. Microsoft Office achieves macro virus protection by using the High macro security setting as the default. With the High setting, you can run only digitally signed macros from trusted sources or macros that you created yourself, as long as the installed add-ins and templates are trusted. Unsigned macros are automatically disabled.

Note Signing a macro is similar to getting a legal document notarized by a legal authority or getting your passport stamped by a government official. Electronic certificates are used to sign the macro code. Certificates are issued by a certificate authority, such as a bank, government, or software company, which should be trusted sources. For example, all macros that are pre-installed with Office are signed by the developers who created them using certificates issued by Microsoft that vouch for their authenticity.

If you change the macro security level to the less secure Medium setting, you automatically receive a warning each time you open a document that contains a macro. You can select an option in the Security Warning dialog box about whether to run the macro. Disable Macros is the default button.

Note If the security setting is set to Low, Outlook will not warn you before running a macro. Therefore, all macros are run automatically without your intervention. Because of the potential security risk, Microsoft does not recommend that you use the Low setting.

Before you scan Outlook e-mail messages, check with the anti virus program vendor to make sure it is compatible with Outlook. Some anti virus programs can cause problems with Outlook. If want to protect your pc to unwanted programs (Virus). So I want to share my Experience to protection to virus and Computer support assistance.


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What is Macro viruses

Tuesday, April 22, 2008

A macro is a series of commands and instructions that are grouped together as a single command to accomplish a task automatically. If you perform a task repeatedly in an application, you can automate the task by using a macro. You can store macros in documents, worksheets, or templates, which makes them available whenever a new file based on that template is created. For example, Microsoft Word stores user-recorded macros in the Normal template (Normal.dot) by default, so that they are available for use with every Word document. When you open the Word document, the macro runs. A macro virus is a virus program written in Microsoft Visual Basic® for Applications, the same macro language used in legitimate macros. A macro virus can also run automatically when you open a document unless there are safeguards in place. Most Microsoft Office programs display a confirmation dialog box when you choose to open a document that contains macros.

How do viruses spread?

The Melissa virus in March 1999 spread in the form of an e-mail message with an attached Word document that contained a macro virus. Anyone who opened the attachment triggered the virus. The virus would then send the document (and therefore itself) in an e-mail message to the first 50 people in the person's address book. The e-mail message contained a friendly note that included the person's name, so the recipient would open the document, thinking it was harmless. The virus would then create 50 new messages from the recipient's address book. As a result, the Melissa virus was the fastest-spreading virus ever seen and forced a number of large companies to shut down their e-mail systems.

The important thing to remember is that just because an e-mail message appears to come from someone you trust, this does not mean the file is safe or that the sender had anything to do with it. Also, keep in mind that when you share files with another user, the attached macro or script is included with the file. Therefore, be careful when you share files, and scan the files with an antivirus program before you open them. You can choose from many antivirus application vendors.

Important Before you scan Outlook e-mail messages, check with the antivirus program vendor to make sure it is compatible with Outlook. Some antivirus programs can cause problems with Outlook. If want to protect your pc to unwanted programs (Virus). So I want to share my Experience to protection to virus and Computer support assistance.

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Outlook Mobile Service features

Friday, April 18, 2008

  • Complete integration with Outlook

After it is installed, Outlook Mobile Service becomes a part of Outlook, with options for mobile messages available along with the options for e-mail messages. The mobile messages that you send will be saved in your Sent Items folder, just like the e-mail messages that you send. The mobile messages that you receive will be sent to your Inbox if you want them to be, just like regular e-mail messages. You can also save mobile messages in the Drafts folder for later use.

  • Mobile text and multimedia messages sent directly from your computer

Outlook Mobile Service helps you create text and multimedia messages on your computer. Type the message that you want, add pictures or sounds to your multimedia message if you want, and preview the message before you send it.

Note Multimedia message functionality is not available to wireless service subscribers in the United States. The Outlook Mobile Service is restricted to text messages only in the United States.

  • E-mail messages, reminders, and calendar summaries forwarded to your mobile phone

You can configure your Outlook Mobile Service account to forward e-mail messages and calendar appointments to your mobile phone when you are away from the office.

  • Both e-mail and mobile messages sent at the same time

With Outlook Mobile Service, you can send a message to mobile phones and e-mail addresses at the same time. The message will be sent as a mobile message to the mobile phones and as an e-mail message to the e-mail addresses. There is no need to send the message twice.

  • A new mobile address book

A mobile address book that lists information about your mobile contacts is created when you create an Outlook Mobile Service account. Contacts with mobile phone number information in your Outlook Address Book will be added to this address book automatically.

  • AutoResolve contacts

If you enter partial names when sending a mobile message, the AutoResolve feature will search for the contacts that match your entry and complete them.

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How Outlook helps to protect your computer from viruses

Monday, April 14, 2008

This article describes what viruses are and how Microsoft Outlook helps to protect your computer from them. For additional information about antivirus resources, see the Security Web site on Microsoft Office Online Support.

What is a virus?

Computer viruses attack the software of a computer, not the hardware. The basic definition of a virus is a program that copies itself. Most common viruses are small programs that need to use a legitimate program or file in order to run. Most viruses today are written with malicious intent; as a result, they can cause damage to programs or data. Because the virus code must be run to have any effect, the files that the computer treats as pure data, such as .txt files, are safe. For example, reading a plain-text e-mail message won't infect your computer with a virus.


In order to run, the virus code has to be written in an executable form, such as an .exe program file. HTML-format and RTF-format e-mail messages or Web pages that contain Microsoft ActiveX® controls or scripts, such as Microsoft Visual Basic® Scripting Edition (VBScript), Microsoft JScript®, or other types of embedded program code, can harbor virus programs that run when you open a message or view a Web page. Opening e-mail attachments can also infect your computer with viruses. Some malicious files can be constructed to take advantage of known vulnerabilities in the software in order to run destructive code. Microsoft recommends that you protect your computer by applying all updates and patches for the software on your computer.



source office.microsoft.com

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Contact does not appear in address book

Wednesday, April 9, 2008

When you use your address book to select recipients for an e-mail message or a fax message in Microsoft Outlook, information from your Contacts folder does not appear in the list.
Cause : This behavior occurs because Outlook requires that you complete the following steps before your contact information is available for you to address messages by using your address book:
• Install the Outlook Address Book service.
• Mark your contact folder for use with your address book.
• Specify either an e-mail address or a fax number for each item that you want to appear when you address messages.

RESOLUTION


Microsoft Outlook 2002 and Microsoft Office Outlook 2003
1.On the Tools menu, click E-mail Accounts.
2.Click to select View or change existing directories or address books, and then click Next.
3.If your Outlook Address Book is listed, click Cancel, and then go to the steps in the "How to Mark Your Contact Folder for Use with Your Address Book" section.
4.If your Outlook Address Book is not listed, click Add.
5.Click to select Additional Address Books, and then click Next.
6.Click to select Outlook Address Book, and then click Next.
7.Click OK when you receive the prompt that the address book you added will not start until you click Exit from the File menu.
8.Click Finish.
9.Click Exit from the File menu, and then restart Outlook.

Microsoft Office Outlook 2007
1.On the Tools menu, click Accout Settings .
2.Click the Adress Books tab.
3.If your Outlook Address Book is listed, click Close, and then go to "Step 2: Mark your contact folder for use with your address book."

If your Outlook Address Book is not listed, click New.
4.Select Additional Address Books, and then click Next.
5.Select Outlook Address Book, and then click Next.
6.You receive a message that states that the address book that you added will not start until you click Exit on the File menu. Click OK.
7.Click Finish.
8.Click Close, and then restart Outlook.

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Customize the Outlook Quick Access Toolbar

Sunday, April 6, 2008

The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar.

Add a command to the Quick Access Toolbar

You can add a command to the Quick Access Toolbar directly from commands that are displayed on the Office Fluent Ribbon.

  1. On the Ribbon, click the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar.
  2. Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu.

Notes

  • You cannot increase the size of the buttons representing the commands by an option in Microsoft Office. The only way to increase the size of the buttons is to lower the screen resolution you use.
  • You cannot display the Quick Access Toolbar on multiple lines.
  • Only commands can be added to the Quick Access Toolbar. The contents of most lists, such as indent and spacing values and individual styles, which also appear on the Ribbon, cannot be added to the Quick Access Toolbar.
















Move the Quick Access Toolbar

The Quick Access Toolbar can be located in one of two places:

Upper-left corner next to the Microsoft Office Button





Below the Ribbon, which is part of the Microsoft Office Fluent user interface




If you don't want the Quick Access Toolbar to be displayed in its current location, you can move it to the other location. If you find that the default location next to the
Microsoft Office Button is too far from your work area to be convenient, you may want to move it closer to your work area. The location below the Ribbon encroaches on the work area. Therefore, if you want to maximize the work area, you may want to keep the Quick Access Toolbar in its default location.
1. Click Customize Quick Access Toolbar
2. In the list, click Show Below the Ribbon or Show Above the Ribbon

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Turn an Outlook item into another type of item

Tuesday, April 1, 2008

You can also view an animated version of this procedure, Animation: Turn an Outlook item into another type of item.

Has this happened to you? You've had a lengthy e-mail conversation and now you realize a face-to-face meeting is necessary. Instead of creating a new meeting request and then copying and pasting text from the e-mail message, you can use the Outlook AutoCreate feature to quickly create a meeting request and capture all the information in your e-mail thread. And best of all, AutoCreate lets you convert any item into an item of another type, such as a contact into a task or a note into an appointment.

Step to Turn an Outlook item into another type of item

  1. Drag the message onto the Calendar icon on the Outlook Bar.
  2. Enter the location for the meeting, and then make any changes and select any additional options you want on the Appointment tab. (Relevant information from the message has already been added to fields in the new meeting request. The entire message appears in the meeting text box.)
  3. On the Actions menu, click Invite Attendees.
  4. Enter a name or names in the To box.
  5. Click Send.

That's it. You've turned an e-mail message into a meeting. Now that you know how easy it is to use AutoCreate, see what other kinds of items you can create from existing items.

Note If you prefer menu commands, you can select the item and then click Copy to Folder on the Edit menu to create a new item.

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