Displaying or Hiding a Toolbar

Discussion

Toolbars provide shortcuts to menu commands. By default, the Standard toolbar appears in a folder or item window. Buttons on the Standard toolbar change depending on which features within Outlook you are using. For example, when you are using the Inbox folder, the Standard toolbar includes buttons for sending and receiving messages. When you are using the Calendar, the Standard toolbar displays buttons specific to scheduling.

You can also display the Advanced toolbar when you are working with folders and the Formatting toolbar when you are working in an item window. Depending on your e-mail editor, other toolbars may be available when you are creating a message.

You can hide and display toolbars as needed. You can choose to display one, several, or all the toolbars at any given time, or you can hide all the toolbars. Whenever you point to a toolbar button, its name appears in a ScreenTip. A toolbar button is dimmed if it is not available for the current task; however, a ScreenTip still appears whenever you point to the button.

Procedures

1. Select the View menu
2. Point to the Toolbars command
3. Select the toolbar you want to display or hide.

Using the Outlook Bar

Discussion

The Outlook Bar provides a central location where you can access the features of Outlook, as well as select different folders that contain items such as messages, schedules, task lists, documents, shortcuts, and other folders. The Outlook Bar is fully customizable.

The Outlook Bar may contain two or three groups by default depending on your setup: Outlook Shortcuts, My Shortcuts, and Other Shortcuts. The Outlook Shortcuts group contains the Inbox folder, a central folder for all of your messages; the Calendar, Contacts, Tasks, Journal, Notes, and Deleted Items folders; and the Outlook Today page. The My Shortcuts group contains mail folders. The Other Shortcuts group contains shortcuts to system and file management related tools, including My Computer. If too many icons are present to display them all at once, a scroll arrow appears on the Outlook Bar. You can open a folder or page by clicking its icon on the Outlook Bar.

Procedures

1. To display the contents of a group on the Outlook Bar, click the group name.
2. To display the items within an Outlook Bar folder, click the appropriate icon.

Using the Outlook Today Page

Discussion

The Outlook Today page displays a summary of your appointments, tasks, and e-mail messages. You can view a list of all your appointments, tasks to be completed, and the number of unread, unfinished, and unsent messages on this page. You can check off tasks that have already been completed or display detailed information about a listed appointment or task. In addition to summarizing your day, you can also find a contact using the Outlook Today page.

You can open a folder or item listed on the Outlook Today page by clicking either the associated icon or the hyperlink text. When you point to the hyperlink text, the mouse pointer changes into a pointing hand and the text may appear underlined.

Procedures

1. Click the Outlook Shortcuts group on the Outlook Bar.
2. Click the Outlook Today icon to open the Outlook Today page
3. Point to the desired folder or item on the Outlook Today page until the mouse pointer changes into a pointing hand
4. Click the desired folder or item